Post by BlueGrid Team 
September 18, 2023 | 
Modern technology has made outsourcing an effective approach to managing a lot of different business areas. That fact drastically increased the number of companies that are choosing outsourcing as their unique solution. There are numerous benefits of outsourcing, so let’s talk about it.
How does outsourcing help your business?
More than 80% of companies are struggling with staff recruiting. Some of the business areas that are facing problems with requiring more people into their teams are the medical field, construction sector, and IT sector.
Despite these statistics, there are not many companies that can afford the money or time to make interviews with potential employees, introduce them to the company culture, train them, and do everything else to welcome a new team member.
In this case, business process outsourcing can be an effective way to expand your business and concentrate on growth.
Why is outsourcing so effective in practice?
Just some of the most important processes you can avoid while outsourcing is:
- Looking for candidates: Making a LinkedIn ad, writing a good copy, investing in reach, reviewing candidates… These are just tasks that you should do, not to find the right team member, but to let everyone know that you are hiring.
- Interviewing: Going through hundreds or sometimes even thousands of CVs and emails is time-consuming. And that’s just the first thing you need to do. Right after, you can expect days of interviewing and giving every candidate a chance to say something about themselves.
- Recruitment and hiring: Outsourcing eliminates the need to spend time and money on recruiting and hiring employees.
- Training and development: Candidates are maybe skilled in the field you are looking for, but making them a perfect fit for the company (from a cultural and practical perspective) is whole another thing. Outsourced employees are typically experienced and well-trained in their areas of expertise, and depending on where the workforce is from, Outsourcing Companies invest a huge effort in the cultural framing of their teams to best understand the needs of the client.
What are the Advantages of Outsourcing?
In short, these are the primary benefits that outsourcing brings you:
- Cost savings
- Access to specialized expertise
- Increased efficiency
- Scalability and Flexibility
- Risk management and many more!
Let’s talk more about these benefits and their examples.
Cost savings
Cost saving is likely one of the most important advantages of outsourcing.
As we mentioned before, looking for the right candidates, interviewing, recruitment and training is not just time-consuming, but also expensive. But this isn’t the only way that outsourcing saves you money.
Working with people from different places requires less space and equipment in the home office. That means you are not responsible for electric bills, and equipment like a laptop, service phone, or any other.
Furthermore, you will need fewer people for your daily work. Outsourcing can help you find fellow workers from all around the globe. You have a chance to connect with some of the biggest experts in your field and get them to work with you.
Even if they are hundreds or thousands miles away from your office!
Outsourcing also reduces ongoing costs like paying salaries, supplies and materials, software, development, office rent and bills, and more.
Access to Specialized Expertise
Having access to specialized expertise is a major benefit of outsourcing. And not only because it keeps your money. Having an expert on your team has many more advantages.
When a company lacks certain skills or knowledge in-house, outsourcing offers a solution by connecting the company with experts from their field. These experts can improve the quality of work, service, or product, leading to improved results, efficiency, and overall work quality.
Bringing in an expert to your team is also necessary for keeping a company updated with the latest updates in its industry and technology. In today’s fast-forward and rapidly evolving world, companies must stay ahead. Outsourcing can provide that competitive edge.
In short, outsourcing can provide access to up-to-date expertise and help a company stay ahead of the competition in terms of technology and best practices.
Simply said, business process outsourcing prevents you from being eaten by your competition.
Whether a company is seeking to improve its quality of work, courtesy, or product, or just stay ahead of the competition, outsourcing expertise is a valuable solution that should be considered.
Increased efficiency
Outsourcing is a practical way for businesses to improve their operations and boost efficiency. By outsourcing certain tasks or processes, companies can free up time and resources, allowing them to focus on their core competencies and prioritize their in-house resources more effectively.
By focusing on their core competencies, companies can prioritize their in-house resources. That way you can concentrate on primary business activities such as product development, sales, and marketing. For instance, a software development company might choose to outsource its IT support function to a third-party provider.
This will allow their internal IT staff to concentrate on developing and improving software products, rather than being bogged down by day-to-day IT repetitive support tasks. The result is increased productivity, improved quality of work, and a more competitive edge in the market.
Outsourcing can also reduce the risk of burnout among employees. By going into this business process, you can reduce the workload of your employees and co-workers. This allows you to prioritize more critical tasks. Follow the process and notice how your quality of work is reaching a whole new level.
So let’s recap.
- Outsourcing is a valuable strategy for businesses looking to improve their operations and boost efficiency
- By outsourcing non-core tasks, companies can focus on their improvement
- By outsourcing companies can reduce the risk of burnout among employees
Scalability and Flexibility
These benefits are particularly important for growing businesses (companies that are expanding their work) or those who are facing market conditions change.
Scalability refers to a business’s ability to increase (or decrease) the size and capacity of its operations in response to changes in demand. This fact helps businesses to respond to customer needs, preventing overburdening of internal resources and the potential loss of employees during periods of lower demand.
Flexibility is another key aspect of outsourcing. It gives businesses the ability to adapt and change their operations quickly and easily in response to changing circumstances in the marketplace. Outsourcing lets businesses modify the range and nature of work by using a third party.
This is particularly valuable in fast-paced industries that require quick redirecting on purpose to adapt to new opportunities or challenges. It’s important to keep in mind that you avoid the process of finding and recruiting candidates (especially if you’re a partner with an outsourcing company).
Overall, scalability and flexibility allow businesses to respond to changes in demand and market conditions while maximizing the use of their internal resources. This can help businesses to remain successful, even in the phases of fast change.
Risk management
Outsourcing certain business tasks or processes has the advantage of transferring related risks to the third-party provider. As a result, the business’s overall risk exposure is decreased, and risk management procedures are improved. The third-party provider, being experienced in the specific area of operation, can offer specialized skills and expertise to reduce risks even more.
For instance, outsourcing IT support to a professional third-party company can help minimize the risk of data breaches or cyber attacks as they have expertise in cybersecurity and the latest technology to confront these risks.
Highlight the next paragraph
Speaking of, cyber-security is one of the fields we are most familiar with. To see how we help Reblaze, visit this Case Study.
Concerns about compliance and regulations can be alleviated through outsourcing. The third-party provider may advise and assist the company in remaining compliant. This is extremely valuable for any legal issue.
You can guarantee stability and continuity in the face of unexpected circumstances like natural disasters, economic downturns, or workforce absences through outsourcing. The third-party provider, who serves numerous clients, often has backup procedures in place to keep things running even under unplanned circumstances.
By lowering exposure to risk and strengthening risk management techniques for companies, outsourcing can deliver markable benefits.
Other benefits
Your number one thing to focus on in business is probably ROI. With that being said, it’s completely reasonable to look at outsourcing as just another investment. That’s why we wanted to cover these 5 benefits.
However, there are more advantages worth mentioning.
- Access to new technologies
- Increased innovation
- Profitability
- Improved user experience
- Increased access to resources
- Helping employees
- Improved fee regulations
- Improved management
- Quality of services, etc.
To achieve all these benefits (and many more), finding a good outsourcing provider is the number one thing to do. And, before you get to this point, you should define your goals and expectations of outsourcing.
So, whether you are a big company or just a startup, choose wisely.
