Post by BlueGrid Team 
December 12, 2023 | 
Are you one of those people who are concerned about the quality and reliability of the outsourced workforce? You’re not alone! When it comes to outsourcing, many people are having second thoughts because they’re not 100% sure whether the third party will be able to meet their needs.
That’s why the dedicated team model comes in handy. Rather than assigning individual tasks to multiple freelancers or relying on fixed-price contracts, the dedicated team model provides a long-term collaboration with a team specifically assembled for your project.
What is the dedicated team model you ask? In this blog post, we will explore why this model can be a better choice for almost any outsourcing project.
What is the Dedicated Team Model?
A dedicated team model is an outsourcing approach where you work with a group of professionals who are exclusively dedicated to your project. They become a part of your team and work closely with you to achieve your project goals. It’s like having an employee without having to worry about salary, insurance, vacation, and everything else that comes with having someone in-house.
Tap here to learn more about the differences between outsourcing and in-house!
Unlike other outsourcing models that involve hiring individual freelancers or using fixed-price contracts, the dedicated team model ensures that the team members focus only on your project and become familiar with its unique requirements.
Advantages of the Dedicated Team Model
Flexibility & Scalability
One of the major advantages of the dedicated team model is its flexibility. As project requirements evolve, you can easily adjust the team’s size and composition. As you can guess, this would be much harder to do for an in-house team. You can’t just change your employees as you like, right? This flexibility allows for efficient resource allocation and ensures that the team remains aligned with your project’s needs.
Cost-Effectiveness
While the initial cost of establishing a dedicated team may seem higher compared to other outsourcing models, it often proves to be cost-effective in the long run. This way, you will be able to eliminate the process of hiring new people and the process of constant recruitment and onboarding.
Also, once your team gets to know your company and project better, that will drastically improve your productivity and it will be much more beneficial than outsourcing different people for certain tasks.
Greater Control & Transparency
Working with a dedicated team provides you with greater control and transparency over the project. You can actively participate in the decision-making process, closely monitor the team’s progress, and make adjustments whenever that’s necessary.
Of course, it’s not the same as having someone in the same office as you, but it is more practical than any other outsourcing model. This level of control allows for more efficient project management and reduces the risks associated with this business process.
Improved Time Management & Productivity
With a dedicated team, you can optimize time management and productivity. The team’s exclusive focus on your project eliminates distractions and minimizes the possibility of divided attention. That means the team members’ familiarity with your project enables them to work more efficiently, ensuring the timely delivery of high-quality results.
Why Should You Choose a Dedicated Team Model for Outsourced Projects?
After we talked about some advantages, of the dedicated team model, let’s explore why exactly you should consider this as a final option.
Expertise and Specialization
The dedicated team model provides access to a team of professionals who are handpicked based on their expertise and skill sets. These team members are specifically chosen to match your project’s requirements, ensuring a high level of competency and specialization. What if you don’t like that team? Just change it! Many outsourcing companies will do their best to find the absolute right fit for you.
Continuity and Long-Term Commitment
With the dedicated team model, you establish a long-term partnership with the team members who work exclusively on your project. This fosters continuity, knowledge retention, and a deep understanding of your project, business objectives, and processes. The team becomes familiar with your project’s intricacies, allowing for seamless collaboration and efficient problem-solving.
Effective Communication and Collaboration
Effective communication and collaboration are crucial for successful project execution. The dedicated team model promotes seamless communication and collaboration between the dedicated team and your in-house staff. This close collaboration minimizes misunderstandings, enhances productivity, and enables effective decision-making. The team becomes an extension of your organization, working closely with you to understand your project’s nuances, requirements, and objectives.
Cultural Alignment and Integration
If you hire a third party for a single task, the chance they will get to know your company culture is really low. The dedicated team model allows for a cultural fit between the dedicated team and your organization. As the team works closely with your in-house staff over an extended period, they become aligned with your company’s values, work culture, and business practices.
Rapid Team Mobilization
With the dedicated team model, you can quickly mobilize a team of professionals to start working on your project. The outsourcing partner takes care of assembling and onboarding the team members, saving you the time and effort required for recruiting and onboarding individual freelancers or in-house employees.
By choosing the dedicated team model for your outsourced projects, you can benefit from the expertise, continuity, flexibility, effective communication, control, and transparency it offers. This model enables you to leverage the specialized skills of a dedicated team, closely collaborate with them, and ensure that your project receives the attention, expertise, and commitment it deserves.
Factors to Consider When Choosing the Dedicated Team Model
When considering the dedicated team model for your outsourced projects, several important factors come into play. Considering factors before outsourcing will help you make an informed decision and ensure a successful collaboration. Here are the key factors to consider:
Project Requirements & Complexity
The nature and complexity of your project play a vital role in determining if the dedicated team model is the right fit. Projects that require specialized skills, extensive coordination, and ongoing development or maintenance benefit greatly from a dedicated team’s focused attention and expertise.
Long-term Project Commitment
The dedicated team model is best suited for long-term projects that require continuous support, iterative development, or ongoing maintenance. Assess the duration and scope of your project to determine if a long-term commitment aligns with your requirements and if the benefits of having a dedicated team outweigh short-term alternatives.
Communication & Collaboration
Evaluate the communication channels and collaboration tools offered by the outsourcing partner to ensure smooth and seamless interaction with the dedicated team. Clear and timely communication helps establish a shared understanding, minimizes misunderstandings, and fosters a productive working relationship.
Technical Expertise & Skill Sets
The technical expertise and skill sets of the dedicated team are crucial considerations. Assess whether the team possesses the required skills, experience, and knowledge to handle your project’s specific technology stack, industry standards, and challenges. Ensure that the team’s skill sets align with your project’s technical requirements to ensure smooth execution and high-quality deliverables.
Cultural Compatibility & Language Proficiency
Even if cultural fit is something that will build over some time, it’s always good to have a solid foundation. Assess the outsourcing partner’s ability to provide a dedicated team that aligns with your organizational culture and values. Additionally, consider the language proficiency of the team members to ensure seamless communication and avoid any language barriers that may hinder project progress.
Steps to Implementing the Dedicated Team Model
- Defining project goals and requirements
Start by clearly defining your project goals, objectives, and requirements. This will help you identify the specific expertise and skill sets needed in your dedicated team.
- Evaluating potential outsourcing partners
Thoroughly evaluate potential outsourcing partners. Look for reputable companies with a proven track record in assembling and managing dedicated teams. Consider factors such as their expertise, industry experience, and client testimonials.
- Establishing effective communication channels
Establish effective communication channels between your organization and the dedicated team. Leverage project management tools, video conferencing software, and other collaborative platforms to facilitate seamless communication and knowledge sharing.
- Setting up project management and monitoring processes
Implement robust project management and monitoring processes. Define key performance indicators (KPIs) and establish milestones to track progress. Regularly monitor the team’s performance to ensure alignment with project goals.
- Monitoring and evaluating team performance
Continuously monitor and evaluate the dedicated team’s performance. Provide feedback, address any concerns promptly, and recognize achievements. This iterative process helps improve team performance and fosters a culture of continuous improvement.
Remember, outsourcing is not just about delegating tasks but building a strategic partnership that drives your project’s success.
