Business Development 3 minutes read

Mad Hiring Process

Have you seen “Mad Max” by George Miller? That is what the hiring process becomes without procedures in place to handle the funnel. We've witnessed it and felt the results of chaotic bootstrapping of the hiring on our skin. When starting a company it may feel that hiring without the actual process is enough, however, when workload reaches the tipping point you'll have a short time frame to create a hiring process.

Unfortunately, even for the more loosen up companies who promote a somewhat different culture than what corporate stands for, it is impossible to hire without tight procedures in place. We at are all for agile improvisation as we have tasted the starting up the company with limited resources, however, even in this case we still need procedures in the hiring process. 

We have used the asana CRM to handle the hiring process with a custom-designed funnel with defined stages for each applicant. More or less, regardless of a tool, we used eventually the funnel was set up as outlined below:

  1. Funnel-in - this is the place where all applications get placed in from all sources we use to gather resumes.
  2. Phone Screen - is the column with candidates being called for initial screening, going through the resume, and checking the relevant experience candidate had.
  3. Testing - is the column for those candidates who are being tested for applicable and relevant areas they are applying to. 
  4. Office Interview - a column where candidates reach the point where our HR team is meeting them for a personal (face to face) part of the interview. Of course, candidates who are unable to meet us in person are always able to meet us virtually via video calls.
  5. Client Interview - a column where we have candidates that are met with our client.
  6. Limbo - a column where candidates who passed previous steps are set for further review.
  7. Short List - a column where shortlisted candidates are placed.
  8. Hired 
  9. Rejected Limbo - a column where candidates who didn’t pass are placed and “thank you” email is prepared to acknowledge everyone who was interested in working with us.
  10. Rejected - after the “thank you” email has been sent, candidates from “Rejected Limbo” are moved here.
  11. Dropped out - list of candidates who have dropped out from the process somewhere in the middle of it.
  12. Closed Lost - list of candidates who rejected the initial offer, if reached out.

This funnel design evolved throughout the years and is working perfectly for us now. What we know is that the funnel will change in the future as we evolve and improve the hiring process.

A bit wider topic so we'll just mention it and potentially digest in one of the future posts is the proper use of tags. The best funnel design possible can have few weak links here and there without smart use of tags.

Make sure to check our or other business development blog posts!